Winter Property Maintenance Checklist for Landlords and Property Managers
When winter arrives, property managers and landlords face the annual challenge of keeping buildings safe, warm, and problem-free. Freezing temperatures, ice, and heavy snow can cause everything from burst pipes to roof leaks… and unhappy tenants. With a bit of proactive care, you can prevent costly emergencies and keep your properties running smoothly all season long.
1. Inspect Roofs and Clean Gutters
Before the snow hits, clear gutters and downspouts to prevent ice dams and water damage. Clogged gutters trap melting snow, allowing water to back up under shingles and refreeze. Check for missing shingles, damaged flashing, and trim any overhanging branches that could fall under the weight of snow or ice.
2. Insulate and Protect Plumbing
Frozen pipes are one of winter’s most expensive disasters. Insulate exposed plumbing in basements, crawl spaces, and garages. Make sure everyone knows where the main water shut-off valve is. As time matters when a pipe bursts.
3. Service Heating Systems
Book a professional furnace tune-up before the first cold snap. Clean filters, inspect safety switches, and check for carbon-monoxide leaks. In Ontario, landlords are required to maintain a minimum indoor temperature of about 20 °C (68 °F), so ensure systems are working efficiently and tenants understand not to set thermostats too low while away. During your inspection, weigh the cost of repairs against replacement. Sometimes upgrading is the more cost-effective option. Programs like Enbridge Sustain‘s Lease-To-Own plan make replacing again HVAC systems simple, with no upfront costs and maintenance included. Depending on your lease contracts, these monthly lease payments can be passed along to the tenant.
It’s also a good idea for landlords to keep a few portable electric heaters on hand that can be delivered to tenants during a no-heat situation. Having backup heaters available ensures temporary comfort while waiting for repairs and helps you stay compliant with minimum temperature requirements.
4. Seal Drafts and Improve Insulation
Prevent heat loss by sealing gaps around doors, windows, and foundations. Add caulking, weatherstripping, and attic insulation to boost energy efficiency and lower heating costs. Bonus: it helps keep pests from sneaking in to escape the cold.
5. Manage Snow and Ice Safely
For certain properties, keep walkways and driveways clear, and apply salt or sand to reduce slip-and-fall risks. Review your local bylaws and lease agreements to confirm who handles snow removal for each property.
6. Inspect Safety Devices
Test all smoke and carbon-monoxide detectors and replace batteries as needed. Verify that fire extinguishers are accessible, charged, and up-to-date. Safety checks now can prevent emergencies later.
7. Prepare for Power Outages and Emergencies
Winter storms can knock out power unexpectedly. Provide tenants with emergency contact details and guidance for outages. Recommend that they keep flashlights, blankets, bottled water, and non-perishable food on hand. For added peace of mind, consider backup power options or temporary heating solutions.
8. Communicate with Tenants
Keep tenants informed with seasonal reminders and newsletters. Share tips for preventing frozen pipes, announce upcoming inspections, and encourage prompt reporting of any maintenance issues. A well-informed tenant is your best partner in property protection.
Wrap-Up: Stay Ahead of Winter
Proactive maintenance isn’t just about avoiding headaches, it’s about protecting your investment and your tenants’ comfort. From cleaning gutters to tuning up furnaces, these simple steps can prevent costly emergencies and ensure everyone stays warm through the cold months.
Need a hand getting your properties winter-ready?
Contact ServicePlus Heating & Cooling for furnace tune-ups, equipment rentals, or full winter preparation services. We’ll help keep your buildings efficient, compliant, and cozy all season long.
